Bar Coding for Check-in, Check-Out, Assignment and Issuance of Assets

It is common for organizations to procure assets with some or all new assets being placed into storage in anticipation of future issuances.

Portable bar code scanners can be utilized to scan an asset and to select or scan a destination, to update the asset management database with the current owner of an asset’s custody. The portable scanner syncs to the asset management database via WiFi or via USB connection to a workstation computer.

Assets can also be moved to within proximity of a workstation that is equipped with a USB-connected bar code scanner, and assets can be scanned and default or individual destinations can be scanned or selected from a drop-down list.

Bar code asset tracking is an economical, fast and accurate method for correctly identifying assets that are being assigned a location or status. SmartTraxx also supports the use of low-cost electronic signature pads, so that the recipient of an asset can be required to sign the signature pad for proof of custody acceptance.

After scanning using the SmartTraxx fast, batch asset transfer screen, the locations of the assets are transferred to the selected destinations and are updated to the SmartTraxx asset management database. An audit trail record is also created for a permanent history of an asset from time of acquisition through all movements, change-in-custody (location) or change-in-status. If electronic signatures are captured at the time of asset custody transfer, the electronic signature saves to the audit trail record.